The Latin American Youth Center (LAYC) is a nationally recognized youth-serving organization in
Washington, DC, and Montgomery and Prince George’s Counties in Maryland. We serve 5,000 youth and their families annually with intervention programs and opportunities in education, workforce readiness, housing, mental health services, arts, and healthy recreation. Our mission is to empower a diverse population of youth to achieve a successful transition to adulthood, through multi-cultural, comprehensive, and innovative programs that address youths’ social, academic, and career needs.
Reporting to the Controller, the Senior Grants Accountant will be responsible for all grant invoicing, reporting, and analysis and will work closely with the program managers, department directors, and grants team.
The Senior Grants Accountant will ensure that LAYC is meeting all Uniform Guidance and grant compliance requirements and prepare all grant-related schedules for the annual financial statement and Uniform Guidance audits. The Senior Grants Accountant will also review all invoicing to ensure that the financial data reconciles to the LAYC accounting system before submission.
The Senior Grants Accountant will work closely with program leaders and their staff, not only to educate them regarding Uniform Guidance and grant compliance requirements but to assist them with the budget to actual analysis and budgeting. The Senior Grants Accountant may also represent LAYC at meetings with funders.
- Update and maintain a documented system of accounting policies and procedures which conforms to the Uniform Grant Guidance for all federal grants and current Generally Accepted Accounting Principles (GAAP) for all other governmental and private grants.
- In partnership with program staff, manage, review and contribute to the development of budget proposals.
- Maintain grants repository document that summarizes the period of performance, obligated amounts, reporting requirements, etc., for all LAYC grants and contracts.
- Prepare grant reports for granting agencies that meet the requirements set forth in each of the grant agreements. Reporting is required quarterly, semi-annually, or annually depending on the grant.
- Prepare internal grant financial analysis that compares actual results to both the fiscal and grants budget periods for each of LAYC’s grants on a monthly basis. Review these analyses with the applicable program managers and directors.
- Review monthly effort reporting and timekeeping charges applied to the federal awards and notify programmatic staff and senior management of trends and opportunities.
- Ensure all monthly effort reporting as captured through the timekeeping system is properly reflected within LAYC’s accounting system.
- Prepare analysis of LAYC’s use of grant funding at an entity-wide level to ensure that the organization is utilizing grant funds effectively and is not improperly under or overfunded. Review these analyses with the senior management and, where appropriate, prepare to report for the Board.
- Review invoices for all federal, other governmental and private grants, ensuring the financial data reconciles to LAYC’s accounting system prior to sending the invoices to the relevant grantors.
- Ensure that LAYC is meeting all Uniform Guidance and grant compliance requirements and manage the annual Uniform Guidance external audit. This will include preparing all grant-related schedules for the annual financial statement and Uniform Guidance audits.
- Create the journal entries to record the various grant transactions through the general ledger.
- Reconcile grant liabilities and grant receivables on a monthly basis and ensure proper coding of grant revenue and grant expense to applicable cost centers.
- Maintain complete and accurate files for all grant transactions.
- Train program managers on their fiscal responsibilities for any grants they administer or oversee.
- If applicable, perform all required sub-recipient monitoring including conducting pre-award risk assessments and performing post-award monitoring activities for all subrecipients.
- Prepare LAYC’s indirect cost rate proposal.
- Attend and actively participate in all external grant-related meetings.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
This is an extraordinary opportunity for a Grants Accountant with at least three years of relevant experience. The candidate will ideally have experience in a complex nonprofit that has multiple programs and sources of funding.
- Bachelor of Science in Accounting or equivalent required.
- A CPA designation is preferred.
- Knowledge of finance, accounting, and budgeting, including GAAP is preferred.
- Proficiency with Intacct a plus but not required
- Strong understanding and experience with Uniform Guidance principles and a track record that includes Federal award rules and regulations, cost tracking, and audit processes are required.
- Relevant work experience of at least 3 years is required.
- Experience working in non-profit organizations is preferred, 501(c) (3) organizations is a strong plus.
- Excellent proficiency in Excel is required with the ability to create and maintain complex spreadsheets.
- Strong analytical skills, attention to detail and proficiency in performing complex reconciliations is required.
- Ability to design and prepare clear and effective grant financial reports
- Strong writing, communication, and interpersonal skills are required
- The workplace is fast-paced
- Travel will be required including the various LAYC sites in the DMV area.
- Work hours will vary depending on program schedules, project deadlines, and the needs of the organization.
This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 10 lbs. May require the ability to travel locally and/or regionally.
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Please email cover letter and resume to Lydia Diba at firstname.lastname@example.org