The Latin American Youth Center (LAYC) is a nationally recognized youth-serving organization in Washington, DC, Montgomery and Prince George’s Counties in Maryland. We serve 5,000 youth and their families annually with intervention programs and opportunities in education, workforce readiness, housing, mental health services, arts, and healthy recreation. Our mission is to empower a diverse population of youth to achieve a successful transition to adulthood, through multi-cultural, comprehensive, and innovative programs that address youths’ social, academic, and career needs.
Reporting to the Controller, the Payroll Manager is responsible for the timely and accurate delivery of payroll and related client services including recordkeeping, reporting of payroll and timekeeping data, and provision of accounting support to all of LAYC. This position also provides payroll and timekeeping support to the LAYC Career Academy (LAYCCA), a separate entity.
- Processes payroll and maintains payroll information for LAYC and LAYCCA.
- Prepares and maintains related payroll records and reports and assists with annual and program audits.
- The initial point of contact for employees for time and attendance and payroll deduction related tasks.
- Performs all data entry into the Paycom system for all time and attendance and/or personnel transactions such as new hires, terminations, salary increases, leave of absences, benefits deductions, garnishments, etc.
- Oversees, manages, and delivers employee benefits programs to staff and assists staff in enrolling in benefits and addressing any benefits issues that may arise.
- In conjunction with outside service providers, administers the pension and retirement plans to include ensuring proper compliance of the summary plan descriptions, the distribution of funds, and rollovers in and out of the plan.
- Administers vendor transactions including, 401k (where applicable), etc.
- Responsible for processing W-2 information.
- On a monthly basis, reconciles all benefit vendor invoices such as CareFirst, Reliance (life/accidental death and long term), Aflac, Smart Trip (WMATA), and FSA for both LAYC and CA.
- Facilitates with Program Managers to document time and attendance and payroll related workflow and work procedures.
- Researches and resolves problems for staff related to time and attendance, payroll deductions such as benefits deductions, salary increases, and garnishments.
- Responds to all payroll related incoming mail.
- Partners with HR to maintain accurate payroll related records to be kept in the employee’s personnel file folders and ensures that all documents are filed in the employee’s personnel file folders.
- Supports the business office with general accounting tasks and requests.
- Attends all business office meetings and other organizational meetings.
- Performs other duties as assigned.
- A Bachelor’s degree preferred in business or related field or equivalent experience required.
- Certified Payroll Professional, American Payroll Association preferred.
- A minimum of five years of experience with primary responsibility for time and attendance and payroll administration and processing.
- A minimum of one to three years of experience supporting finance and accounting, including accounts receivable, accounts payable and general accounting.
- Experience working with time and attendance, payroll and Human Resources Information Systems: Paycom and Intacct.
- Knowledge of payroll and accounting practices and principles.
- Knowledge of state and federal employment laws relating to key areas of responsibility, i.e., federal, state and local tax forms.
- Bilingual: English and Spanish preferred.
- Regular and on-time attendance.
- Strong customer service skills a must.
- Ability to work well and communicate with a culturally diverse population.
- Strong organizational skills, detail-oriented and ability to work with minimum supervision a must.
- Excellent oral and written skills.
- Proficient computer skills, i.e., Excel, Word, and PowerPoint.
This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 10 lbs. May require the ability to travel locally and/or regionally.
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.